(Part-Time) Team Administrator - Bucks Perinatal
Aylesbury
Expired
Part Time
£24,937 - £26,598 Per Annum | Pro-Rata
Expires: Today at 23:59
NHS AfC: Band 3
Permanent
About the Role
Job overview
Please note that this is an internal only role and therefore only current employees of Oxford Health are eligible to apply.
The Buckinghamshire Perinatal Mental Health Team is seeking a highly organised, empathetic, and self-motivated part-time Team Administrator to join our award-winning team.
The Buckinghamshire Perinatal Mental Health Team is a specialist community mental health service committed to delivering quality care. We provide a countywide service in Buckinghamshire, supporting mothers and babies to maintain and promote good mental health throughout pregnancy and the first postpartum year.
Please note this role is part-time working 14.63 hours per week.
Further information about our service is available through our website: https://www.oxfordhealth.nhs.uk/buckinghamshire-perinatal-mental-health-service/
Main duties of the job
Main duties of the job
- Ensure the smooth operation of the team by managing various administrative tasks and offering secretarial assistance to support the delivery of quality care.
- Keep accurate and up-to-date records, manage incoming and outgoing correspondence, and handle telephone calls efficiently to support team communication.
- Prepare and type letters and reports, ensure clinical data is accurately updated, and manage the processing of referrals and discharges to maintain seamless patient care.
- Support data quality initiatives by using databases and spreadsheets to ensure accurate and reliable data management.
- Manage the ordering of stationery and supplies.
- Carry out a range of general administrative tasks as directed by the management team to support the overall functioning of the team
Working for our organisation
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
We offer a wide range of benefits designed to support your career and wellbeing. These include:
• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Person specification
Essential Criteria
Essential criteria
- • GCSE A-C or equivalent in English and Mathematics • Secretarial training to the level of NVQ2 or equivalent experience
Desirable criteria
- Higher Education qualification (i.e. A Level/NVQ III standard) or equivalent/previous experience in an Administration Assistant role.
Essential Criteria
Essential criteria
- Extensive working knowledge of Microsoft Office (Excel, Word, Outlook and Microsoft Teams) • Working knowledge of email systems
Desirable criteria
- Ability to minute meetings.
Job related aptitude and skills
Essential criteria
- Excellent communication skills (written and verbal)
Desirable criteria
- Knowledge and working practice of Electronic Health Records (EMIS).
Documents to Download
Job Description (PDF, 111.7KB)
Guidance Notes for Candidates Applying for a job at OHFT (PDF, 424.6KB)
Recruiter Contact Details
Name: Suzanne Symeonoglou
Title: Performance and Administration Manager
Email: [email protected]
Telephone: 01865 901749