Forensic Administrator - Specialist Community Forensic Team
Oxford
Expired
Full Time
£28,392 - £31,157 per annum
Expires: 26/04/2026
Band 4
Permanent
About the Role
Job overview
We're recruiting for a Forensic Administrator to join our team a the Littlemore Mental Health Centre where you'll be working with the Specialist Community Forensic Team (SCFT) based at the Oxford Clinic.
In this role, you'll provide essential administrative and secretarial support to Consultant Forensic Psychiatrists and the multidisciplinary team, ensuring the smooth operation of our forensic services. Your responsibilities will include managing correspondence, organising meetings, maintaining accurate patient records, and supporting event management.
We are looking for someone with excellent communication skills, proficiency in Microsoft Office, and experience in an administrative role. Knowledge of the Criminal Justice System and previous experience in a healthcare setting are desirable.
If you are committed to safeguarding and promoting the welfare of vulnerable individuals, we would love to hear from you! Join us and contribute to making a difference in the lives of our patients as part of a supportive and professional environment where your skills and dedication will be valued.
Main duties of the job
- Produce correspondence and reports as required for the SCFT team Organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes, and ensuring their timely. Manage visit monitoring.
- Ensure electronic health records are efficiently maintained and coordinated for the SCFT Receiving complex or sensitive information, and ensuring that the information is shared with team in a timely manner.
- Entering patient information into Electronic Health Records ensuring the information is entered accurately and in a timely. This includes updating demographic information, uploading correspondence, creating new referrals and endings as needed.
- To work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service. To provide cover for other administrators in times of absence.
- Handling distressing and sensitive phone calls
Please refer to the job description attached for a comprehensive list of duties
The recruitment process will consist of two stages:
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Minute-taking test – to assess accuracy and attention to detail.
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Interview – to explore skills, experience, and suitability for the role.
Working for our organisation
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
We offer a wide range of benefits designed to support your career and wellbeing. These include:
• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
Please note the interview date for this role is the 5th May 2026.
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Person specification
Qualifications
Essential criteria
- Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field
Desirable criteria
- Formal Secretarial Training (eg RSA) or other business administration qualification
Knowledge Requirements
Essential criteria
- Good Knowledge of Microsoft Office Packages including Outlook and Calendar
- Working knowledge of the internet
- Good written and verbal skills
Desirable criteria
- Some knowledge of Criminal Justice System and Mentally Disordered Offenders
Experience
Essential criteria
- Experience of working in an administrative role
- Word processing experience with both audio and copy typing
- Previous experience within an NHS/healthcare setting
Desirable criteria
- Previous experience working in a mental health setting
Documents to Download
Guidance Notes for Candidates Applying for a job at OHFT (PDF, 424.6KB)
Recruiter Contact Details
Name: Bea Borowski
Title: PA/Office Manager
Email: [email protected]
Telephone: 07385395237