Information Governance Administrator/Officer
Oxford
Full Time
£32,073 - £39,043 per annum | pro rata
Expires: 25/11/2026
Band 5
Permanent
About the Role
Job overview
Are you passionate about protecting personal information and helping colleagues put information governance into practice?
Whether you already work in Information Governance or have transferrable skills that will make you successful in this role we are interested in hearing from you.
Working closely with the Information Governance Advisor and Information Governance Manager, you will provide advice and coaching to staff at all levels, supporting compliance with information legislation and information governance policies and procedures.
Our values are Caring, Safe and Excellent and we are looking for someone who respects individuals’ information rights and encourages colleagues to handle information responsibly.
We are looking for someone who can explain legal information clearly, solve problems creatively and organise their work to meet deadlines. Strong communication, and presentation skills are essential, alongside a commitment to continuous professional development.
You will bring integrity, discretion and a collaborative approach, recognising when to seek specialist advice. You must be able to work on site and travel to other Trust sites when required.
If you would like to use your knowledge and skills to make a difference, please read the job description and person specification and explain how you meet the essential and desireable requirements.
Please note interviews will be held face to face on the 4th December and will involve a presentation. Information will be sent to you closer to the time.
Main duties of the job
This varied role combines providing specialist advice based on information legislation, training and compliance monitoring. You will:
- Advise colleagues on information governance requirements and help develop information sharing agreements, data protection impact assessments and guidance.
- Develop and deliver training, maintain information governance resources and support effective document control.
- Advise managers on data breach investigations and help them to analyse information risks and identify improvements.
- Support compliance monitoring and gather evidence for the Data Security and Protection Toolkit and statutory reporting.
- Coordinate responses to Freedom of Information Act requests, escalate potential exemptions and maintain the publication scheme.
- Support Health Records Office information requests and record changes, investigate information rights complaints, and monitor access to electronic patient records.
Working for our organisation
Please note that this role will require us to undertake a DBS check as a part of your onboarding.
Give yourself the best chance of success by reviewing our Applicant Guide before applying. Your supporting statement should clearly demonstrate how you meet the essential criteria for the role.
Oxford Health delivers physical, mental health and social care services across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our vision is "Outstanding care delivered by an outstanding team", and our values are Caring, Safe and Excellent.
We are proud to offer a supportive working environment with opportunities for career progression, learning and development, generous annual leave, pension benefits, wellbeing initiatives and staff networks
Detailed job description and main responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Person specification
Qualifications
Essential criteria
- Degree or Equivalent Working Experience
Desirable criteria
- Information Governance or Project Management Qualifications
Knowledge
Essential criteria
- Data Protection Act (2018) and UKGDPR
Desirable criteria
- DSPT, Caldicott Principles
Skills
Essential criteria
- Communication, organisation, presentation, dealing with resistance
- Analysis and problem solving
Experience
Essential criteria
- Applying legislative principles in practice
Documents to Download
Job Description and Person Specification (PDF, 197.3KB)
Guidance Notes for Candidates Applying for a job at OHFT (PDF, 424.6KB)
Recruiter Contact Details
Name: Laura Hamilton
Title: Information Governance Manage
Email: [email protected]
Telephone: 07717 801303